Privacy Policy

Privacy policy – Morgan White Ltd T/A Teach Agency

13/05/2018

 

INTRODUCTION

Your privacy is important to us and we want you to feel comfortable with how we use and share your personal information.
This policy sets out how Morganwhite Ltd, T/A Teach Agency handle your personal information, including when and why it is collected, used and disclosed and how it is kept secure.
This policy may change, so please check from time to time to ensure that you’re happy with any changes.

WHO WE ARE

When you deal with Morganwhite Ltd, T/A Teach Agency, we will be the ‘controller’ of your personal information. A ‘controller’ is a company that decides why and how your personal information is processed.
Where this policy refers to “we”, “our” or “us” below, unless it mentions otherwise, it’s referring to Morganwhite T/A Teach Agency.

WHAT PERSONAL INFORMATION DO WE COLLECT?

Obviously, our main area of work is recruitment – placing our teachers into the right schools. We’ve listed below various ways in which we may use and process your personal data for this purpose, where appropriate and in accordance with any local laws and requirements. Please note that this list is not exhaustive.
We may use your personal data for the below purposes if we deem it necessary to do so for our legitimate interests. 
Here are some examples of situations in which you will have the opportunity to provide personal information to us:

Registering your details via the Morganwhite Ltd T/A Teach Agency website.
Signing up for email alerts.
Completing a form related to one of our recruitment services.
Uploading a CV.
Contacting us via an enquiry form.
File and log in personal data and associated documents for access by 3rd parties using our services.
Complete customer surveys on our site or via a solicited email.
Post material on the site.
If you contact us, we may keep a record of that correspondence.

HOW DO WE COLLECT YOUR DATA?

We may collect and process personal information when you:-
Register to use our site and our services.
Enquire about any of our services.
File and log in personal data and associated documents for access by 3rd parties using our services.
Fill in a form.
Complete customer surveys on our site.
Post material on the site.
If you contact us, we may keep a record of that correspondence.

We may also collect sensitive information about you related to your health and background that you have entered into a web form, emailed via our site or relayed in a telephone call us. Please note that information sent through a web form enquiry or via email is normally unprotected until it reaches us.

HOW DO WE KEEP YOUR DATA SAFE?

We may share your personal data with various parties, in various ways and for various reasons.
Primarily we will share your information with prospective schools to increase your chances of securing the job you want.

WHO ELSE DO WE SHARE YOUR PERSONAL INFORMATION WITH?

Our schools from time to time may request to see your references or CV (which will only be disclosed with your permission).
We may also share your information to the local authority and this would only be for a safeguarding issue. When we use third party service providers, we only disclose to them any personal information that is necessary for them to carry out their investigations.
We will take every effort to protect all information we hold about you and that we have appropriate security in place to prevent unauthorised access, information being lost, damaged or destroyed. We will conduct audits to monitor compliance.
Where a third party data processor is used, we ensure that they operate under contractual restrictions with regards to confidentiality and security, in addition to their obligations under the General Data Protection Regulation. 
Personal information you provide to us is stored on a secure server in locked information centres wherever possible. Data transferred via the internet is not completely secure and is done so at your own risk.

WHAT DO WE DO WITH YOUR DATA.

We generally use your data in three ways:

1. Recruitment Activities

2. Marketing Activities

3. To help us to establish, exercise or defend legal claims

HOW LONG DO WE KEEP YOUR PERSONAL INFORMATION FOR?

We are a supply teaching Recruitment Company. That is, we find temporary and permanent work for teachers with appropriate teaching experience. To this end, our candidates often end up becoming our clients, and vice versa. We have been in business since 2013, and have frequently placed candidates in each of their career progression recruitment roles.
We realise that keeping data for a very long time is probably not serviceable, so we’ve split the difference and come up with a five-year retention period.
If we have not had meaningful contact with you (or, where appropriate, the company you are working for or with) for a period of five years, we will delete your personal data from our systems unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities – where this information is required to be held for 7 years at least – or in connection with any anticipated litigation).

When we refer to “meaningful contact”, we mean, for example, communication between us (either verbal or written), or where you are actively engaging with our services – online, by email, by telephone, over other social media sites such as Linkedin, Facebook Twitter. If you are a Candidate, we will consider there to be meaningful contact with you if you submit your updated CV to us.

We will also consider it meaningful contact if you communicate with us about potential roles, either by verbal or written communication or click through from any of our marketing communications.

HOW YOU CAN CONTROL THE DATA THAT WE HAVE?

One of the GDPR’s main objectives is to protect and clarify the rights of EU citizens and individuals in the EU with regards to data privacy.
This means that you retain various rights in respect of your data, even once you have given it to us. These are described in more detail below.
If your interests or requirements change, you can unsubscribe from part or all of our marketing content by contacting our office.

If you would like to exercise any of these rights, or withdraw your consent to the processing of your personal data (where consent is our legal basis for processing your personal data), details of how to contact us can be found in the section titled ‘How can you access, amend or take back the personal data that you have given to us?, or, in this section: ‘How you can get in touch with us’
Please note that we may keep a record of your communications to help us resolve any issues, which you raise.
Please keep us informed if your personal information changes during the period for which we hold your data. It is important that the personal information we hold about you is accurate and current.
Even if we already hold your personal data, you still have various rights in relation to it. To get in touch about these, please contact us. We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of any applicable laws. Please note that we may keep a record of your communications to help us resolve any issues which you raise.

RIGHT TO OBJECT:

This right enables you to object to us processing your personal data where we do so for one of the following four reasons:

1.Our legitimate interests.

2.To enable us to perform a task in the public interest or exercise official authority.

3.To send you direct marketing materials.

4. For scientific, historical, research, or statistical purposes.

The “legitimate interests” and “direct marketing” categories above are the ones most likely to apply to our Website Users, Candidates, Clients and Suppliers.
If we are using your data because we deem it necessary for our legitimate interests to do so, and you do not agree, you have the right to object.
We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases). Generally, we will only disagree with you if certain limited conditions apply.
If your objection relates to us processing your personal data because we deem it necessary for your legitimate interests, we must act on your objection by ceasing the activity in question unless: we can show that we have compelling legitimate grounds for processing which overrides your interests; or we are processing your data for the establishment, exercise or defence of a legal claim.
If your objection relates to direct marketing, we must act on your objection by ceasing this activity.

Right to withdraw your consent:

 Where we have obtained your consent to process your personal data for certain activities (for example, consent to market to you outside our legitimate interest activities), you may withdraw this consent at any time and we will cease to carry out the particular activity that you previously consented to unless we consider that there is an alternative reason to justify our continued processing of your data for this purpose in which case we will inform you of this condition.

DATA SUBJECT ACCESS REQUEST (DSAR):

Just so it’s clear, you have the right to ask us to confirm what information we hold about you at any time, and you may ask us to modify, update or delete such information. 

If we provide you with access to the information we hold about you, we will not charge you for this unless your request is “manifestly unfounded or excessive”. If you request further copies of this information from us, we may charge you a reasonable administrative cost where legally permissible. Where we are legally permitted to do so, we may refuse your request. If we refuse your request we will always tell you the reasons for doing so.
At this point we may comply with your request or, additionally do one of the following;

We may ask you to verify your identity.

Ask for more information about your request.

Where we are legally permitted to do so, we may decline your request, but we will explain why if we do so.

IMPORTANT POINT REGARDING DSAR REQUESTS

Please consider that in making a DSAR, you may be required to provide to us MORE information than we currently hold on you, in order to verify your identity.

RIGHT TO ERASURE:

In certain situations, you have the right to request us to “erase” your personal data.
We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases) and will only disagree with you if certain limited conditions apply.
If we do agree to your request, we will delete your data but will generally assume that you would prefer us to keep a note of your name on our register of individuals who would prefer not to be contacted. That way, we will minimise the chances of you being contacted in the future where your data are collected in unconnected circumstances. If you would prefer us not to do this, you are free to say so.
You have the right to request that we erase your personal data in certain circumstances.

Normally, the information must meet one of the following criteria:

The data is no longer necessary for the purpose for which we originally collected and/or processed it.

Where previously given, you have withdrawn your consent to us processing your data, and there is no other valid reason for us to continue processing.

The data has been processed unlawfully (i.e. in a manner which does not comply with the GDPR).

It is necessary for the data to be erased in order for us to comply with our legal obligations as a data controller;

Or if we process the data because we believe it necessary to do so for our legitimate interests, you object to the processing and we are unable to demonstrate overriding legitimate grounds for our continued processing.
We would only be entitled to refuse to comply with your request for one of the following reasons:

To exercise the right of freedom of expression and information.

To comply with legal obligations or for the performance of a public interest task or exercise of official authority.

For public health reasons in the public interest.

For archival, research or statistical purposes.

Or to exercise or defend a legal claim.

When complying with a valid request for the erasure of data we will take all reasonably practicable steps to delete the relevant data.

 Right to restrict processing: You have the right to request that we restrict our processing of your personal data in certain circumstances. This means that we can only continue to store your data and will not be able to carry out any further processing activities with it until either;

(i) one of the circumstances listed below is resolved;

(ii) You consent; or

(iii) Further processing is necessary for either the establishment, exercise or defence of legal claims, the protection of the rights of another individual, or reasons of important EU or Member State public interest.

The circumstances in which you are entitled to request that we restrict the processing of your personal data are:
 where you dispute the accuracy of the personal data that we are processing about you. In this case, our processing of your personal data will be restricted for the period during which the accuracy of the data is verified; 
where you object to our processing of your personal data for our legitimate interests. Here, you can request that the data be restricted while we verify our grounds for processing your personal data;
 where our processing of your data is unlawful, but you would prefer us to restrict our processing of it rather than erasing it; and
 where we have no further need to process your personal data but you require the data to establish, exercise, or defend legal claims.
If we have shared your personal data with third parties, we will notify them about the restricted processing unless this is impossible or involves disproportionate effort. We will, of course, notify you before lifting any restriction on processing your personal data.

RIGHT TO RECTIFICATION:

You also have the right to request that we rectify any inaccurate or incomplete personal data that we hold about you. If we have shared this personal data with third parties, we will notify them about the rectification unless this is impossible or involves disproportionate effort. Where appropriate, we will also tell you which third parties we have disclosed the inaccurate or incomplete personal data to. Where we think that it is reasonable for us not to comply with your request, we will explain our reasons for this decision.

Right of data portability:
If you wish, you have the right to transfer your data from us to another data controller. We will help with this – either by directly transferring your data for you, or by providing you with a copy in a commonly used machine-readable format.

Right to lodge a complaint with a supervisory authority:

HOW YOU CAN GET IN TOUCH WITH US:

You can email info@teachagency.co.uk
 to access, amend or take back the personal data that you have given to us;

If you suspect any misuse or loss of or unauthorised access to your personal information;

To withdraw your consent to the processing of your personal data (where consent is the legal basis on which we process your personal data) with any comments or suggestions concerning this Privacy Policy.

How you can get in touch with us to update your marketing preferences.

You can email: info@teachagency.co.uk

Remember to contact us from the email address you are wishing to discuss, otherwise we may not find you on our database.

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